When booking a charter motor coach for our groups, we always provide each and every school with deluxe transportation. We take into consideration affiliations, amenities and pricing to provide all schools that choose to book their motor coach with us a great experience.
Booking motor coaches is a fairly complicated process for each group. We put in a tremendous amount of time and effort to provide every group with a wonderful motor coach company that is either ABA or UMA affiliated (also Article 19-A Certified for those schools located in New York). When we search for a motor coach charter, we typically send in bid requests to at least 10 different approved companies and ask for their rates and amenities that are available for your school districts trip time and size of group. Here at Student Adventure Travel, we want to make sure you’re getting the best “bang for your buck”, so we choose from highly rated companies that offer things such as: DVD, multiple monitors, restrooms, climate control, plus in most cases, even Wi-Fi and plug-ins to provide the most comfort for each and every group at a great rate. Plus, after over 30 years of “Chartering” we know many of these companies very well from many past school district charters.
Our motor coaches are provided on a “fixed cost” basis. That means that we have a flat rate for the coach. So, we take that rate and divide it by your number of students provided to come up with your overall per person group price. If you fall under the amount of students set, there will be an empty seat cost. For example, if your trip is booked at 48 students, but you fall short of that 48 students by 2 students and end up with a total of 46 students, all of those 48 seats would need to be paid for. Thus, the price of those two empty seats will be divided by the 46 students signed up during the final payment as an “empty seat surcharge”.
All our group trips are available to be booked with transportation. Sometimes, schools like to book the coaches themselves or even have a coach that the school district owns that they would like to use. Many times recently, in the last five years or so to avoid empty seat surcharges, school districts will have us book the coach and bill them directly. This allows the school to pay for the price of the coach from school district funds, student funds or class raised funds and their actual student travelers to pay for the lodging/meals & activity/events package separately. Then no price changing with empty seat surcharges at the final payment time!
So, when chartering a motor coach with us, we always make sure we do everything we can to pick a great company for your school. We strive to provide comfort to every group when it comes to transportation to your chosen destination, to each and every event and back home.
Group Leaders!! We can work with you on many size coaches , plus also let us know any special needs you may have so we can match your student group up perfectly.