Booking Agreement – Tour Participant Agreement (TPA) for ALL US Schools – Sponsors / Teachers / Adult Group Leaders Please Read Carefully
Student / Parent Inclusion, Payment & Policy – Tour Participant Agreement (TPA) –Your school’s price quoted is based on Per Person (PP) maximum occupancy & do not include personal expenses. All Groups are based on a preset number of people per coach with group leaders. Group target of 48 to 52 full paying student/passengers at quad occupancy and 3 to 4 adult sponsors per motor- coach (Unless changed in written negotiations) . A per person surcharge maybe offered if group size falls under your group minimum of 48 paid passengers on coach or all units are not filled to pre-agreed capacity to avoid cancellation. Comfort Inns, La Quinta, Baymont Inn, Quality Inn, Double Trees, Hampton, Holiday Inn, Fairfield Inn & similar hotels / suites, as well as all events / venues maybe interchanged, if booking or physical problems occur that would disrupt the tour. All Group Payments Are Non-Refundable, events happen rain or shine, name changes allowed for substitutions up until 5 days before trip departure on non-air or non-cruise programs only. Individual cancellation fee with 15 day written notice at 60 days out or more from departure is $115 per person; within 59 days $205 per person; AND within 32 days of departu…No Refund. Prices for all transportation methods used within any package bid more than 3 months (90 days) ahead of trip departure time maybe subject to Fuel Surcharges per D.O.T. Rule #380. At 30 days before trip departure, all group payments must be 100% current on schedule or an automatic late fee of $15 PP is applied towards venues / equipment late fees assessed to booking agency. Payments are made by group leader from 1 checking or group administered account. No checks directly from students / parents are accepted. $75 insufficient funds fee for returned checks for any reason, plus applicable late penalties. Payments within 22 days of trip departure must be by money order or cashiers check only. Groups 46 days late on payments, or groups not paid in full, to $0 balance, by 15 days prior to departure date, automatically cancelled, or subject to a reduction in trip time / venues with no refunds. Transportation delays for any reason will not be cause for refund but our goal is to remain flexible and work with your group’s designated leader, the transportation supplier and all venues to make the traveling group as happy as possible due to any unforeseen travel delays (Typically Weather) Paying deposit signifies that you and all parties concerned have read & understand these rules, regulations & payment policies thoroughly.